PROCUREMENT SERVICES - (STAGE 3)
Date
Client Name
Tel # Project Location
1. Services and Terms
McBride Design will be placing and tracking orders featured on your furniture program. The furniture program represents the final furniture design that you will have approved and signed off of at the end of our design stage (step 2). We will also be troubleshooting any mishaps that may happen with manufacturers and distributors along the way. On top of this, we will coordinate and oversee the installation of your furniture in your space, leading to a grand reveal.
All purchases made on our clients’ behalf are billed to our clients. In all cases, there will either be a markup or markdown on the purchase. When purchasing from retail, a markup of 15% of the MSRP (Merchandise suggested retail price) will be added. When purchasing from the trade only, a markdown/discount will be deducted from the MSRP. Our markdowns are on a case per case basis, depending on how much of a trade discount is made available to us. We operate on a total transparency business model, and the markdown or markup will be indicated on our purchase orders as a discount or a design fee.
This procurement agreement will include sourcing furniture or appliances on 2nd hand websites because we’ve established that unique items will need to be sourced for your project. In case of antiques, we’re happy to attend auctions, antique shops and estate sales with clients only and this procurement method will be billed at an hourly rate. The markup on these items is 25% and is paid to McBride Design.
Purchasing rights and client sign off:
Because of the time sensitive nature of sourcing 2nd hand items, timely communication is key. McBride Design will coordinate in advance with the client(s) the day and time at which our designer(s) will be sourcing in-person 2nd hand items. This is to ensure that our clients will be available to review items over text messaging, calls and/or emails, to give formal approval on the purchases. In the event that a seller has specific purchasing procedures, we will go over them with you prior to the day to make sure we’re in agreement with what is needed to purchase on your behalf (arrangement for pickup or delivery, advanced funds, wiring, etc.).
We require client(s) to confirm that they’ve viewed photos of the item(s) and we will review with you over the phone visible defects or any other irregularities that we’ve noticed before a purchase is made. Our observations will rely on what is visible and the discussion we will have with the seller.
2nd hand items are a final sale.
We are open to sourcing from trusted websites such as 1stdibs.com or chairish.com. McBride Design doesn’t source furniture on websites such as craigslist’s or Facebook Market.
Please note that while orders are placed through our design firm, the furniture does not belong to McBride Design but to our clients. The return of items will be on a per-basis review as furniture companies may have restrictions on which items can be returned and for within which period of time. In the event that you would like to return an item after approving its purchase (a change of heart), we will be involved in this process at our hourly rate described under provision 2 of this agreement.
Trade-only and Retail merchandise purchases are paid to McBride Design in full prior to the purchase. We shall not place any order until after receipt of the signed approval of the furniture program with appropriate payment. Orders will be placed once the balance of the purchase order fee has been fully deposited in McBride Design’s account. This means that a 2 to 14 days delay may occur depending on the amount that is deposited. We recommend providing a cashier’s check to hasten the furniture ordering process. Cashier’s checks deposited into a bank account are usually cleared the next day.
Charges for sales tax, insurance (if you request it), storage and shipping/handling are additional to the price of each purchase.
In the event our clients purchase materials, services or any other items than those specified by us, McBride Design can’t be liable for the cost, quality, workmanship, condition or appearance of such items.
Purchased items or services are susceptible to the warranty, guarantee, or any other assurances of manufacturers, contractors, suppliers, and vendors for goods and/or services. In other words, McBride Design does not offer an additional warranty, but we will assign to you any rights we may have against the parties listed above, and you may pursue claims at your expense.
Because of the unique nature of any customized good designed and fabricated for our clients, custom orders are non-refundable and can not be cancelled once the order has been placed. For this reason, we work with a thorough approval system on these pieces to ensure that our clients are fully satisfied with their items. In certain cases, we may request our clients to visit a showroom and ensure that the to-be purchased items are to their satisfaction before a purchase is made.
McBride Design will have the purchases drop-shipped to a furniture receiver (with the exception of artwork, which will be sent to our main office or at the building site). Our receiver’s responsibilities involve uncrating, inspecting, and re-boxing carefully every item they receive for your project. Each month, we will provide you the receiving invoice of your items as well as the monthly storage fee.
2. Remuneration
Billing for the procurement services will be done monthly, every 5th of each month:
Design revisions, sourcing alternative items, and trouble shooting problems regarding shipping and tracking ordered items will be billed at rate of $95.00/h.
Our remuneration for project administration, placing, tracking and inspecting purchases will be billed at a rate of $55/h.
Travel expenses; determined as required, will be billed at a rate of $75/h for Debra McBride for junior designers.
Purchase of construction materials, expenses or receipt of billing for remuneration are due within 10 days upon receipt of invoice.
McBride Design accepts checks, cash and Venmo.
In the event there is a question about the purchase order fees, we ask clients to make inquiries within 5 business days of receipt of invoice. Our clients understand that deposit indicates the approval of the total amount shown on any invoice.
Please note that receiver fees, storage fees, movers fees, as well as other installation expert fees, are not part of our hourly service for procurement and installation day. We will coordinate these trades for you.
3. Install day
Once we have received all the important items for your project, we will schedule a date to come and install your beautiful new furniture and accessories.
If some items are delayed, we will inform you about the best course of action: whether it’s rescheduling the install day (this would be the case if it’s a big item like a rug where most furniture will be sitting on), or organizing a separate delivery for this special item.
Your residence will get extra busy on Install day. For this reason, we ask our clients and their pets to not be present in the space for the duration of the install. Your residence will get crowded and busy during the installation as we hire helpers to move items around, there will be art hangers, window treatments installers, cleaners. We will be overseeing the unboxing, assembly and placement of anything and everything. Our services include a reveal with you in your space; we’re all about that special moment. Last but not least, we don’t want your fur babies to escape with all those open doors.
We will set-up an eating and snacking station in your home for our team and other trades coming in and out. The space will be cleaned before your arrival and boxes and trash taken out. We kindly ask you to make your bathrooms available for our staff and other workers on site for the installation period.
We estimate 2 to 3 work installation days for your project. This will account for the installation of the furniture, the styling of the accessories, the cleaning of the residence, and the installation of miscellaneous items like art, bench cushions (if applicable) and window treatments.
The last half of the final install day will represent your reveal. We will walk through your spaces with you, have a client binder ready for review and we will inform you about any items that are missing or damaged as well as the timeline to address these. Once all the furniture and accessories have been reviewed, we will require a sign-off on the delivery of the items and proceed to the best part of the reveal: champagne!
Our portfolio is our business card and for this reason we allocate an additional day to photograph your project prior to the reveal. This day is not billed and not included in our 2-3 days install estimate. We will have a professional photographer on site and we will share the photos with you once we receive them. As a side note, it’s important that the residence stays as installed before the reveal: in other words, no personal items should be brought into the space or furniture moved.
If this agreement meets with your approval, please sign and date this document below. We look forward working with you.
Interior Designer’s Signature:
Date: